Identity theft is the fastest growing crime in the United States. Businesses are entrusted with all types of confidential information, and each business needs to do their part to prevent identity theft by safeguarding this information. Destroy your confidential documents in order to protect your employees, your clients or patients and yourself. Documents containing names, addresses, Social Security numbers, credit card and bank account numbers, etc. should be shredded when they are no longer needed.
Out-sourced shredding is more cost effective than in-house shredding.
It is not cost-effective to have your own staff shred paper with portable office shredders. “Personal” shredders are poorly designed and often as not wind up under a pile of files, handbag or potted plant! Even if used, they have to be constantly emptied and the waste bagged.
Even if you are shredding for as little as two hours per month it is likely that hiring a professional document destruction company will be a less expensive alternative.
If you are shredding less than two hours per month, you may want to consider storing the paper and having the paper shredded once per year by a professional document destruction company.
Consider the savings possible when you use a professional document shredding company:
- Save on employees time to shred the paper
- Save by avoiding the cost to purchase and maintain your own shredding equipment
- Save on document preparation time – you don’t have to remove paper clips and staples
- Save on clean up time as you don’t have to clean up the dust from shredding
- Save on the cost of disposal of the shredding paper
Its the Law
Privacy protection is a matter of law. Each of us is required by federal law—and increasingly by state and local mandates—to protect certain types of information. Secure, on-site document destruction allows you to be compliant with these laws.
Four federal laws provide specific safeguards to ensure confidentiality. Failure to comply can result in fines as high as $1.5 million in a single year (HIPAA).
- Health Insurance Portability and Accountability Act (HIPAA)
- Gramm Leach Bliley Act, also known as the Financial Modernization Act of 1999
- The Fair and Accurate Credit Transactions Act of 2003 (FACTA)
- Red Flags Rule