Disaster PlanningFire | Hurricaine | Tornado
According to the Institute for Business and Home Safety, an estimated 25 percent of businesses do not reopen following a major disaster. You can protect your business by disaster planning - identifying the risks associated with natural and man-made disasters, and by creating a plan for action should a disaster strike. By keeping those plans updated, you can help ensure the survival of your business.
Benefits of Disaster Planning | Disaster Recovery Plan
Disaster planning includes having a plan to backup data off-site or in the cloud. It also entails a recovery plan.
- Determines the enterprise critical data to be backed up
- Establishes the back up process
- Establishes schedules for backup cycles: daily, weekly, monthly and annually
- Establishes Tape Rotation Scheme: First IN – First Out (FIFO), Grandfather – Father – Son, Tower of Hanoi
- Determines which data to be stored on-site and off-site
- Establishes regular testing of recovery processes
Small Business Administration
Prepare in advance
- Designate and stock an Emergency Command Center with emergency supplies (first aid supplies, battery powered radios, nonperishable food, water, etc.)
- Establish emergency communications systems and plans
- Develop relationships with community organizations needed during an emergency such as fire, police and hospitals.
Establish mutual aid agreements with other facilities or businesses similar to yours
- Create evacuation plans and routes include planning for individuals with disabilities.
- Protect physical assets and vital records
- Ensure continuity of computer operations by taking steps in advance to protect both hardware and software
- Establish a media relations plan to help disseminate information to your customers, partners and the public
- Gather information and identify resources for crisis preparedness
Create an action plan for the emergency
- Establish policies and procedures to activate the emergency command center, alert and warn personnel, receive and process emergency calls
- Implement the emergency preparedness plan activate alarms and notify officials; alert, evacuate, shelter and account for personnel; activate emergency communications; close the office and shut down operations.
- Document the emergency and all actions taken
Develop a recovery plan
- Conduct pre-emergency recovery analysis and planning prioritize actions to recover from an emergency
- Establish policies and procedures to conduct damage assessment, salvage operations, activate recovery communications and provide employee support
Test your plan and train your employees
- Conduct pre-training for the BCM team and employees
- Create policies and procedures for training, tests and drills of your plans
- • Testing your plan should start small such as tabletop exercises and culminate into a full exercise of all your plans
- • Document test activities and result.
Keep your plan current
- Audit your plan at least once a year. Review and identify areas to update, assess the chain of command, and evaluate resources, employee knowledge and awareness.
- Update your plan whenever there are new operations, processes equipment or materials; you change or add new sites or building layouts; you change or add new vendors; or there are major business deals such as mergers or acquisitions.