The Audits Are Coming…The Audits Are Coming!

Take Control of Your Medical Records Managing your practice is demanding – managing your documents shouldn’t be! Carolina Records Center services and technologies make it easy to secure and retrieve your patient charts and business documents…and be ready for any compliance audit. The federal government is cracking down on privacy breaches. Since the passage of the HITECH ACT Final Security Rule, the Office of Civil Rights Enforcement has processed over 100,000 complaints. Corrective actions were imposed in over 23,000 of these cases. In several Cases, multi-million dollar fines have been imposed, including a $4.8 million fine levied against New York-Presbyterian Hospital and Columbia University In 2014. Audits Are Coming The OCR will soon begin auditing covered entities for compliance with the HIPAA Privacy and Security Rules. The time frame for and the scope of these audits are presently unknown, but it is expected the permanent audit program will audit 800 covered entities and 400 business associates. OCR will likely pay close attention to whether covered entities have conducted, regularly reviewed and updated their risk assessment, as required by the Security Rule. Records Storage   CRC provides economical worry free records storage. Your records will be safe and secure in our secure fully sprinklered warehouse complete with full perimeter fencing, key code access and digital camera surveillance. Costs about the same as self-storage and many times is actually less! HIPAA & FACTA Compliant   CRC is experienced at medical records storage, scanning and shredding. Our facility is secure and our staff undergoes background checks and random drug screening. The opportunity for inadvertent breaches by your staff are eliminated with offsite...

Why Shred?

Identity Theft Identity theft is the fastest growing crime in the United States. Businesses are entrusted with all types of confidential information, and each business needs to do their part to prevent identity theft by safeguarding this information. Destroy your confidential documents in order to protect your employees, your clients or patients and yourself. Documents containing names, addresses, Social Security numbers, credit card and bank account numbers, etc. should be shredded when they are no longer needed. Cost Effective Out-sourced shredding is more cost effective than in-house shredding. It is not cost-effective to have your own staff shred paper with portable office shredders. “Personal” shredders are poorly designed and often as not wind up under a pile of files, handbag or potted plant! Even if used, they have to be constantly emptied and the waste bagged. Even if you are shredding for as little as two hours per month it is likely that hiring a professional document destruction company will be a less expensive alternative. If you are shredding less than two hours per month, you may want to consider storing the paper and having the paper shredded once per year by a professional document destruction company. Consider the savings possible when you use a professional document shredding company: Save on employees time to shred the paper Save by avoiding the cost to purchase and maintain your own shredding equipment Save on document preparation time – you don’t have to remove paper clips and staples Save on clean up time as you don’t have to clean up the dust from shredding Save on the cost of disposal of the shredding paper...

How Much Paper Do I Have?

Figuring out how much paper you have is not that difficult if you just know how much paper is in a various types of boxes and containers. In order to quantify your paper it will be necessary to determine: (A) how many feet or inches of paper you have; (B) how much paper you have in an inch or foot. Once you have both of those numbers the product will give you a very good estimate of your paper volume. How much paper is in a box? Paper is generally sold by the case. Each case holds 10 reams each containing 500 sheets of paper or a total of 5,000 sheets. Each case is packed in a box a little larger than a standard archive box. Bear in mind that the paper is very tightly packed at the paper mill by machinery designed to jam as much paper into the smallest space as possible. Your boxes will contain far fewer pages. According to Staples, each case weighs 20 pounds. A standard archive box measuring 10″ tall X 12″ wide X 15″ long will contain about 2,250 sheets of paper; if the box is packed tightly, perhaps as many as 2,500-2,700 sheets. Basically, paper volume is approximately 150 sheets of paper per inch. In a tightly packed box you will have about 175-200 sheets of paper per inch. A so-called Bankers Box measures 10″ tall X 12″ wide X 24″ long. Using the same formula of 150 sheets per inch, this container should hold about 3,600 sheets. Depth Sheets Weight (Lbs) Case of Paper (new) 5,000 44 Standard Archive Box...

Speed Up Your Bill Pay System with AP Automation

One of the most popular and successful applications for digital documents is Account Payable automation (AP automation). Deployment of a system to automate payables with efficient, streamlined processes guiding your AP department will guarantee faster, more cost-effective operations to keep your business thriving. By using AP automation and electronic document management services, your company can quickly and securely capture, process and route AP invoices automatically. Moreover, with the implementation and continuous application of these automated solutions to transactions, you can rest assured that your firm’s past records, present invoices and future dealings are all in good order. Maintain order and organization along each step of the way will allow for Faster invoice processing cycle times Reduced errors Improved vendor relationships Reduced costs. According to research conducted by International Accounts Payable Professionals www.financialops.org/home  (IAPP), nearly half (45.6%) of respondents indicated that the time it takes their organizations to process an invoice has not changed over the past year. The inability to depart from old legacy practices prevents many organizations from taking advantage of the benefits of new, easy-to-implement automation technologies. There is simply no reason why your AP processes cannot and should not be modernized. Through the elimination of manual tasks, such as digging through storage to search for existing files you can achieve better utilization of staff and consequently overhead savings and happier employees. Instead, use AP document management software to instantly locate invoices and their supporting documentation simply by keying in one search request. Improved filing accuracy and much easier access to files also leads to more timely dispute resolution. Finally, automation also gives way to a reduction in manual errors, which serves as...

Disaster Planning

Benefits of Data Backup | Disaster Recovery Plan Determines the enterprise critical data to be backed up Establishes the back up process Establishes schedules for backup cycles: daily, weekly, monthly and annually Establishes Tape Rotation Scheme: First IN – First Out (FIFO), Grandfather – Father – Son, Tower of Hanoi Determines which data to be stored on-site and off-site Establishes regular testing of recovery...
IP Blocking Protection is enabled by IP Address Blocker from LionScripts.com.