Active Records Management

We protect more than your records - we protect your business reputation.

Carolina Records Center can show you how to go digital with ActiveWeb™

Convert your documents to digital and store/retrieve them quickly in the cloud. 

The ultimate in connectivity, with ActiveWeb™ you’re on top of every file. No matter the type, physical or electronic, imaged or email you know where it is, who had it last and what changes were made to it. Active Web™ universally connects everyone to all your information assets regardless of location in real time. Welcome to a whole new world of document management where searching, tracking, ordering and delivering documents is a breeze.

ActiveWeb by DocuDataSoft

  • User-Friendly & Intuitive Interface. Easy to learn and use
  • Simple and fast Setup. You won’t have to change the way you work. Just continue to use your present office systems and scan/import documents straight into ActiveWeb™. You can do it on the spot or periodically.
  • Scan-on-demand. All documents are not created equal. You decide which documents to scan and save. Scan directly from your desktop scanner or import PDF’s or previously scanned images or documents.
  • Powerful User Defined Reports. Create your own reports. Select fields and order. Available in Excel, PDF or HTML formats.
  • Records Retention Tracking. User defined records retention schedule tracks records automatically keeping you in compliance.
  • Full Text Search. Powerful full text search functions allow quick location of your documents.
  • OCR. Optical Character Recognition available when you need it.
  • Security. User controlled access rights. HIPAA Compliant.
  • Very Affordable.
  • Many more features.

ActiveWeb™ Pricing

ActiveWeb™ provides our clients an easy way to manage their physical and electronic documents on one platform. Access to ActiveWeb™ requires a web license, which is specific to each individual client account. Each concurrent web license allows one user for that associated client account to log on at any one time. Clients may have an unlimited number of authorized user profiles. Clients can preset ‘log off’ timers for inactive sessions.

 
Each ActiveWeb™ license comes with 5 GB of storage. Extra storage available for additional cost.

 

Approximate Storage 5 Gigabytes

Type of File

Pages

    Boxes        (Approx. 2500 pages per box)

Email

   307,200

   123

Word Processing

   307,200

   123

Spreadsheets

   768,000

   307

Presentations

   102,400

   41

PDF’s

   128,000

   51

Images

   128,000

   51

Text Files

 1,280,000

  512

Other File Types

   384,000

  154

The table below displays data for different types of common electronic documents.

Document Type

Average Pages/Doc

Average Pages/Gig

Word Files

9

64,782

Email Files

1.5

100,099

Excel Files

50

165,791

Lotus 123 Files

55

297,317

PowerPoint Files

14

17,552

Text Files

20

677,963

Image Files

1.4

15,477

 

Records storage costs about the same as self-storage and often turns out to be cheaper!

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Did you know...

...that modern records storage is about the same cost as self-storage?

Let us show you how to get back control of your documents.